Administrative Assistant, Vocal
New York, New York (Hybrid)
We are looking for a full-time assistant that provides administrative and clerical support to the Vocal/Opera division. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least two days a week.
Essential Duties and Responsibilities include the following:
• Prepares and tracks performance contracts
• Tracks artists’ payments and/or commissions
• Fields routine and non-routine questions via phone and email including communication with artists and presenters in the US, Europe, and Asia
• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels and visas
• Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database
• Creates weekly social media updates to highlight Vocal roster upcoming performances
• Other duties may be assigned to meet business needs
Qualification/Requirements
• Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
Education/Training/Experience
• BA Degree or equivalent experience
• At least 2 years’ experience as an Assistant
• Additional languages are useful but not required; the ability to engage with people who are passionate about classical music is a plus
This position is non-exempt.
Salary: $45,000 – 50,000 commensurate with experience.
Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.