Administrative Assistant
This is a full-time position that provides administrative and clerical support to Artist Managers, with a focus on instrumentalists and touring attractions. Our office is located in midtown Manhattan. This position requires you to work from the office at least two days a week, in coordination with managers’ schedules.
Essential Duties and Responsibilities include the following:
• Creates and maintains artist season calendars
• Prepares, processes and tracks performance contracts
• Tracks artists’ payments and/or commissions
• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas
• Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide
• Updates and maintains publicity materials, and field publicity inquiries as necessary
• Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
• Works independently and within a team on special projects at the request of the Manager
• Other duties may be assigned to meet business needs
Qualification/Requirements
• Excellent interpersonal skills and ability to handle sensitive and confidential situations. Position requires demonstrated poise, tact and diplomacy
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel and PowerPoint)
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
• Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
Education/Training/Experience
• BA Degree or equivalent experience
• At least 2 years’ experience as an Assistant
• Knowledge of classical music and interest in working with conductors in the orchestra and opera world
• Additional languages are useful but not required; the ability to engage with people who are passionate about classical music is a plus
This position is non-exempt.
Salary: $45,000 – 50,000, commensurate with experience
EOE