Booking Agent
Administrative Assistant
Booking Agent-Attractions
We are looking to fill a full-time sales and booking position for which the Agent is responsible for delivering consistent results for a distinguished roster of touring attractions, dance companies, choral ensembles, touring orchestras, and special projects. The position is high volume requiring a highly organized, self-motivated, and confident individual.
Essential Duties and Responsibilities include the following:
• Negotiate all aspects of a potential booking with presenter partners to create mutually successful engagements
• Develop and maintain comprehensive knowledge of the diverse roster of artists, repertoire, and programs
• Generate new business and possess the ability to convert leads into confirmed dates
• Understand offer terms, presenter budgets, ticket scaling, technical riders, and artist needs
• Develop and maintain professional relationships with presenting institutions in a large territory within North America
• Problem solve and research new performance opportunities
• Collaborate with a team to meet goals
• Participate in booking conferences throughout North America (limited travel)
• Attend evening and weekend performances as needed
Qualification/Requirements:
• 5+ years’ experience working at a management agency, presenting organization, or other relevant industry experience (candidates with sales, development, or account management experience preferred)
• Excellent communication and interpersonal skills, and the ability to develop and maintain long-term professional relationships
• Demonstrated poise, tact, diplomacy, listening skills, and persuasiveness
• Goal-oriented, self-directed and motivated
• Demonstrated history of negotiating financial terms or equivalent experience
• Extremely organized and able to manage and prioritize multiple projects at once
• Thorough understanding of the performing arts and music industry
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
• Close proximity to NYC to be in the office 1-2 days a week, potentially more during key moments
• Must be able to work in a virtual office environment as necessary
Education/Training/Experience
• BA Degree or equivalent experience
• Additional languages are useful but not required
Compensation & Benefits:
Salary: $75,000 annual salary, commensurate with experience, with higher compensation considered for experienced agents/industry professionals – payable bi-weekly
Status: Exempt
Benefits: Per Employment Handbook, then in-effect. Opus 3 currently offers:
• Comprehensive Medical, Dental, Life and Disability insurance coverage
• 401(k) retirement plan and FSA
Opus 3 Artists is an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Administrative Assistant
We are looking to fill a full-time position that provides administrative assistance to a number of artists. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office 2 days a week schedule.
Essential Duties and Responsibilities include the following in the artist administration role:
• Creates and maintains artist season calendars
• Prepares, processes and tracks performance contracts and invoices
• Tracks artists’ payments and/or commissions
• Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas
• Regularly updates our client management system with all financial and travel details including personal details and preferences
• Communicating travel arrangements and building relationships with presenters, local agents and travel partners
• Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide
• Updates and maintains publicity materials, and field publicity inquiries as necessary
• Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
• Works independently and within a team on special projects at the request of the Manager
• Collaborates across the company to ensure our Artists receive a seamless service.
• The role will require a level of flexibility and availability to work outside standard office hours as well as occasional travel within and outside the US.
• Other duties may be assigned to meet business needs
Qualification/Requirements
• Excellent interpersonal skills.
• Demonstrated to be proactive and forward thinking, juggling and prioritizing multiple competing tasks and demands.
• Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization.
• Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel, PowerPoint, and Zoom).
• Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines.
• Flexibility to be available for emergency travel queries/incidents out of hours.
Education/Training/Experience
• BA Degree or equivalent experience
• At least 2 years’ experience as an Assistant
• Knowledge and passion for classical music
This position is non-exempt.
Salary: $45,000 – 50,000 commensurate with experience.
Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.